Hiring and Training Coordinator 2020-2021
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The mission of Residential Life is to facilitate student transitions into the intellectual and social communities of the University of California, Berkeley and to promote personal wellbeing and respect for the community needs of all residents. Residential Life’s vision reflects a commitment to the intentional creation of effective and innovative programs aimed to empower students with the skills to become engaged campus and global citizens, and active agents of social change. The Senior Resident Directors (SRD), Resident Directors (RD), and the Live-In Student Staff will accomplish this mission through a combination of community building activities, student empowerment programs, and personal conversations. This is accomplished by the work of the 500+ student employees who work in the residence halls.
The Student Staff Hiring Coordinator plays an integral part in the development and coordination of the recruitment and selection processes for Residential Life staff positions. The Hiring Coordinator will develop and carry out a comprehensive marketing plan as well as coordinate the application, interview, hiring and onboarding process. The Hiring Coordinator will also ensure a professional and positive experience for all applicants to the positions. As needed, the Hiring Coordinator assists in the development and coordination of Hall Staff training for the live-in student staff.
The Hiring Coordinator’s role encompasses developing marketing strategies, project management, large-event coordination, and positively representing the department. Collaboration with peers and other professionals in the department is essential in the success of this role, therefore, flexibility, creativity, professionalism, time management, and an ability to work independently is required. The responsibilities listed will be carried out under the supervision of the Assistant Director of Residential Life.
As a representative of the University of California, Berkeley and a member of the Residential Life staff, the Residential Student Coordinator is expected to respect the personal integrity of all community members and assure they be treated in a manner that is fundamentally fair. Staff should refrain from engaging in any behaviors, attitudes, relationships, or actions that:
- Would be considered harassment on the basis of gender, race, sex, sexual orientation, religion, nationality, citizenship, age, and/or ability.
- Would impinge on a resident’s or another staff member’s dignity, moral code, privacy, self‐worth, and academic, physical, psychological, and/or emotional well‐being.
- Would seek unjustified personal gains, unfair advantage, unearned goods or services.
Due to COVID-19, hall staff may be asked to adjust job responsibilities at any point to remain in alignment with public health and campus guidelines, which may become virtual or resume to normal operations over the year. Hall Staff must also comply with any protocols required of University employees, such as the use of face coverings, Personal Protection Equipment, self-isolating/sequestering, and testing procedures when mandated.Additionally, all student staff will be subject to any requirements, restrictions, policies, or changes that apply to the general student resident population.
Hall Staff Hiring Process Management (35%)
- Assist with the development and implementation of multiple academic year and summer hiring processes for the 2020-2021 academic year and Summer 2021. This includes helping to establish the creation of the overall selection goals and process under the advice of the professional staff in RSSP.
- Develop and deliver informative and engaging interest sessions for varying audiences around campus.
- Coordinate all room reservations and catering needs for info sessions and interviews.
- Develop materials and updates to inform the professional staff in the department about current hiring processes.
- Assist in development and follow through of the position-specific hiring timelines.
- Assist with the creation of application and interview materials for all positions.
- Responsible for the collection and filing of all application materials, essays, grade reports, recommendation forms, and acceptance letters.
- Track and regularly update candidate status and candidate rosters.
- Assist in implementation of the interview process; coordinate on-site at interviews and provide direction for participants.
- Transcribe and organize all interview results.
- Provide onboarding instructions and support for new student hires, including, but not limited, to coordinating payroll information, scheduling mass hire sessions, work-study, scheduling background checks, and separating students leaving the positions.
- Regularly update online application forms and databases, be able to provide timely information to stakeholders.
- Perform outreach to various student groups and populations; do additional presentations at meetings and communicate with contacts and campus partners about positions.
- Maintain correspondence with potential candidates and campus partners relating to all matters relating to hiring and training processes. Maintain and regularly check the hiring email account (at least once every 24 hours).
- Design or assist marketing staff in designing recruitment websites; regularly update website information.
- Develop and implement a marketing plan in collaboration with other stakeholders that will reach a broad spectrum of the UC Berkeley diverse student body.
- Coordinate mass correspondence to candidates including interview notification and candidacy status letters.
- Create and maintain accurate employee rosters.
- Order and maintain all office and administrative supplies necessary for the planning and implementing staff training and selection.
Meet as requested with the professional staff to report progress on selection tasks and upcoming deadlines. Be in direct communication with supervisors about progress of work.
Training Process Management and Project Coordination (25%)
- Respond to correspondence from hall staff and other staff regarding Training in a timely manner.
- Provide resources and instructions for the professional staff concerning training sessions
- Assist in the design and development of the Staff Training Website and online training modules.
- Meet with the staff responsible for summer training preparation and be prepared to communicate progress on training tasks and upcoming deadlines.
- Coordinate all meals needed during training sessions with the assistance of Dining and or Conference Services and outside vendors.
- Schedule all room reservations and corresponding audio-visual equipment required for all training sessions.
- Assist with the creation and duplication of training materials required for individual training sessions
- Assist with set-up, logistics, and facilitation of training sessions for hall staff training.
- Gather input from student and professional staff and review department needs in relationship to selection and training.
- Work with the Hiring Team to develop and implement training for professional and student staff on the interview process, norming procedure for application reviewing, and hiring standards.
- Develop evaluation tools for the overall selection and training process for candidates, hall staff, and professional staff.
- Compile and review the feedback from the evaluation processes.
Other Duties (5%)
Other duties as assigned by the supervisor.
- Undergraduate or graduate student in good standing with the university and possessing a minimum 2.300 cumulative GPA and good standing with the University at the time of application and throughout the period of employment. Please note that GPA does not round up, any GPA below a 2.300 (2.299 or below) will make you ineligible for this position. Hiring Coordinators are not required to be enrolled in academic courses during employment for the summer.
- Full-time academic status (12-13 units per semester) during time of application and throughout the period of employment. Exceptions must have the prior approval of the Director of Residential Life.
- If currently employed in other positions in Residential Life, must be meeting expectations for the other ResLife position.
- Previous experience in administration, event planning, leadership, or project coordination.
- Intermediate to advanced Excel knowledge and comfortable with intermediate-level Excel formulas and formatting automations.
Terms of Employment
- The period of employment for this position is for the entirety of the academic year and/or summer. You must be available for a minimum time commitment of 10 – 12 hours weekly during the Fall/Spring semester. Some evening and weekend hours are required. Summer employment is also available, but not required.
- Any major time commitments (i.e. summer school, additional employment exceeding 15 hours a week, etc.) outside the Hiring Coordinator position must be discussed and approved by the Manager for Student Initiatives prior to accepting the position.
- The Hiring Coordinator must submit a copy of an official grade report in order to ensure compliance with the academic requirements of the position following completion each semester.
- Continued employment is contingent upon a satisfactory job performance evaluation by the supervisor. Satisfactory job performance evaluation is defined as meeting expectations as defined by the job evaluation in all areas of the job description.
- The Hiring Coordinator position has a payroll classification of Student Assistant II and receives compensation of $16.50/hour.
- Maintain positive working relationships with others Residential and Student Services Programs.
- Be responsible with special staff privileges (i.e. use of office, phones, keys, office equipment, etc.).
- Maintain strict confidentiality and objectivity in all matters related to all candidates, current professional and career staff, and office information.
- Follow established administrative processes such as reimbursement, purchase orders, and contract approvals.
Nondiscrimination Policy Statement for University of California
The University of California, in accordance with applicable Federal and State law and University policy, does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, physical or mental disability, medical condition (cancer related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services. The University also prohibits sexual harassment. This nondiscrimination policy covers admission, access, and treatment in University programs and activities.
Inquiries regarding the University’s student-related nondiscrimination policies may be directed to the Director of the Office for the Prevention of Harassment and Discrimination (OPHD). Email: email@example.com, or telephone: 510 643-7985. Complaints of discrimination should be directed to OPHD, as above.
Student-related discrimination complaints can also be brought to the U.S. Department of Education’s Office for Civil Rights, San Francisco Regional Office, 50 United Nations Plaza, Mail Box 1200, Room 1545, San Francisco, CA 94102, Email: firstname.lastname@example.org; Telephone: 415.486.5555, FAX: 415.486.5570; TDD: 800.877.8339
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