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Administrative Clerks

Administrative Clerks, Academic Year 2025-2026

Administrative Clerk positions for AY 2025-2026 can be applied for HERE. Applications are currently being reviewed on a rolling basis.

 

Please note that you must have work study to be eligible for this position. Please read the job description before submitting your application. Read more about the application procedure here and the requirements for working with us.

Job Description 2025-2026

Residential Life is charged with the development and implementation of orientation and transitional programs for students and their families at the University of California, Berkeley. We also create residential communities that facilitate personal development and intellectual growth. Depending on area placement, clerks may work a minimum of 8 hours and a maximum of 19 hours. After hiring, and work-study status, clerks will negotiate a work schedule with their direct supervisor, which may include some evening hours. Student Admin clerks are placed in the Residential Units, Theme Program, or Committee. 

Essential Duties

Clerical/Administrative Duties (100%)

  • Office/Building Organization:
    • Filing and organizing physical and digital documents, ensuring easy access for staff and students.
    • Printing, posting, and/or removing flyers and other promotional materials in designated areas.
    • Maintaining and organizing office spaces to ensure efficiency and a tidy work environment.
  • Material Preparation:
    • Sorting, preparing, and creating flyers, brochures, and other materials for distribution.
    • Typing and formatting documents (reports, forms, etc.) as required.
    • Photocopying, scanning, and handling materials for distribution to staff or students.
  • Administrative Tasks:
    • Data entry into systems such as Excel, databases, or other software platforms.
    • Tracking and updating records (e.g., staff hours/budget, event sign-ups).
    • Drafting important information for staff and/or students through email, bulletin boards, or other communication methods.
    • Performing various administrative errands (e.g., picking up/dropping off items, organizing materials for meetings).
  • Additional Duties
    • Other duties as assigned by the Department of Residential Life.
    • Projects or tasks may be tailored to align with the interests and skills of the Student Clerk, which may include event planning, social media management, or assisting with special programs or initiatives.

 

Qualifications

  • Must have work study to be eligible for the position
  • Undergraduate or graduate student in good standing with the University and possessing a minimum 2.30 cumulative GPA and good standing with the University at the time of application and throughout the period of employment. Please note that GPA does not round up, any GPA below a 2.30 (2.299 or below) will make you ineligible for this position.
  • Full-time academic status (12-13 units per semester) during the period of employment.

Terms of Employment

  • The Clerk is expected to represent Residential Life during their time at the position and adhere to office expectations and procedures.
  • Maintain the required 2.30 minimum G.P.A. throughout the term of employment.
  • Maintain full-time academic status (12-13 units per semester for undergrads) throughout the term of employment.
  • Work at a regularly scheduled shift during the time of employment excluding official university holidays and breaks. Time off must be discussed with and approved by the supervisor in advance.
  • Continued employment is contingent upon a satisfactory job performance evaluation by the supervisor. Satisfactory job performance evaluation is defined as meeting expectations as defined by the job evaluation in all areas of the job description.
  • The Clerk will receive compensation of minimum wage.

Expectations

  • Maintain positive working relationships with other Residential Life and Residential Student Services Program Staff.
  • Be responsible with special staff privileges (i.e. access to office, phones, keys, office equipment, etc.).
  • Maintain confidentiality and objectivity in all matters related to students and staff.
  • Note: this position may have various physical needs and expectations if you require any accessibility or disability related accommodations, please communicate with your supervisor after hiring

Nondiscrimination Policy Statement for University of California

The University of California, in accordance with applicable Federal and State law and University policy, does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, physical or mental disability, medical condition (cancer related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services. The University also prohibits sexual harassment. This nondiscrimination policy covers admission, access, and treatment in University programs and activities. Inquiries regarding the University’s student-related nondiscrimination policies may be directed as follows: Sex discrimination and access: ADA/504 Compliance Office, (510) 643-5116 (voice or TTY/TDD); age discrimination: Age Discrimination Act Coordinator, (510) 642-8471. Other inquiries may be directed to the Academic Compliance Officer, 200 California Hall #1500, (510) 642-2795.

 

*/IIPP Requirements/*

Provides health and safety training, guidance on safe work practices, provides proper equipment, observes work practices and correct methods, and investigates accidents. Works in a safe and responsible manner while not putting self or others at risk. This includes complying with applicable policies and regulations; using personal safety gear; observing warning signs; learning about potential hazards; and reporting unsafe conditions.