Summer Hiring and Training Coordinator 2019

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Applications will be reviewed on a rolling basis until the position is filled.

 

 

The goal of Residential Life’s residential communities is to create safe and inclusive living learning communities that foster holistic education and global citizenship. Residential Life’s vision reflects a commitment to the intentional creation of effective and innovative programs aimed at developing students to be engaged campus and global citizens, and active agents of social change. The professional staff, and the numerous student staff they supervise accomplish this through a combination of educational events, community building activities, student empowerment and personal conversations. This is accomplished by the work of the 500+ student employees who work in the residence halls.

The Hiring and Training Coordinator plays an integral part in the development and coordination of the recruitment and selection processes for Residential Life staff positions. The Residential Hiring and Training Coordinator will develop and carry out a comprehensive marketing plan as well as coordinate the application, interview, hiring and onboarding process.  The Hiring and Training Coordinator will also ensure a professional and positive experience for all applicants to the positions. The Hiring and Training Coordinator assists in the development and coordination of Hall Staff training for the live-in student staff In collaboration with the Residential Life Training Team, the Hiring and Training Coordinator is essential in the creation of a comprehensive training curriculum that supports the department’s mission.

The Residential Hiring and Training Coordinator’s role encompasses developing marketing strategies, project management, large-event coordination, and positively representing the department. Collaboration with peers and other professionals in the department is essential is essential in the success of this Coordinator, therefore, flexibility, creativity, professionalism, time management, and an ability to work independently is required.  The responsibilities listed will be carried out under the supervision of the Resident Director or the Assistant Director of Residential Life

 

Ethics Statement:

As a representative of the University of California, Berkeley and a member of the Residential Life staff, the Living Learning Coordinator is expected to respect personal integrity of all community members and assure they be treated in a manner that is fundamentally fair. Staff should refrain from engaging in any behaviors, attitudes, relationships, or actions that:

  • Would be considered harassment on the basis of gender, race, sex, sexual orientation, religion, nationality, citizenship, age, and/or ability
  • Would impinge on a resident's or another staff member's dignity, moral code, privacy, self‐worth, and academic, physical, psychological, and/or emotional well‐being.
  • Would seek unjustified personal gains, unfair advantage, unearned goods or services.

Essential Functions

Hiring Process Management and Project Coordination (30%)

  • Assist with the development and implementation of multiple academic year and summer hiring processes for the 2018-2019 academic year, Summer 2019, and 2019-2020 academic year. This includes helping to establish the creation of the overall selection goals and process under the advice of the professional staff in Residential Life.
  • Develop and deliver informative and engaging interest sessions for varying audiences around campus.
  • Coordinate all room reservations and catering needs for info sessions and interviews.
  • Develop materials and updates to inform the professional staff in the department about current hiring processes.
  • Assist in development and follow through of the position-specific hiring timelines.
  • Assist with the creation of application and interview materials for all positions.
  • Responsible for the collection and filing of all application materials, essays, grade reports, recommendation forms, and acceptance letters.
  • Track and regularly update candidate status and candidate rosters.
  • Assist in implementation of interview process; coordinate on-site at interviews and provide direction for participants.
  • Transcribe and organize all interview results.
  • Provide onboarding instructions and support for new student hires, including, but not limited, to coordinating payroll information, scheduling mass hire sessions, work-study, scheduling background checks, and separating students leaving the positions.
  • Regularly update online application forms and databases, be able to provide timely information to stakeholders.

Training Process Management and Project Coordination (30%)

  • Assist in the development of individual training session goals and objectives for each component of the training program; recruiting facilitators, developing agenda, activities, and assessments.
  • Assist in identifying and selecting campus and community training consultants and provide them with the necessary information and materials related to their training session.
  • Respond to correspondence from hall staff and other staff regarding Training in a timely manner.
  • Provide resources and instructions for the professional staff concerning training sessions
  • Assist in the design and development of the Staff Training Website and online training modules.
  • Meet weekly with the staff responsible for summer training preparation and be prepared to communicate progress on training tasks and upcoming deadlines.

Communication/Marketing/Outreach (20%)

  • Perform outreach to various student groups and populations; do additional presentations at meetings and communicate with contacts and campus partners about positions.
  • Maintain correspondence with potential candidates and campus partners relating to all matters relating to hiring processes. Maintain and regularly check hiring email account (at least once every 24 hours).
  • Design or assist marketing staff in designing recruitment website; regularly update website information.
  • Develop and implement a marketing plan in collaboration with other stakeholders that will reach a broad spectrum of the UC Berkeley diverse student body.
  • Coordinate mass correspondence to candidates including interview notification and candidacy status letters.
  • Create and maintain accurate employee rosters.
  • Order and maintain all office and administrative supplies necessary for the planning and implementing staff selection.
  • Meet as requested with the professional staff to report progress on selection tasks and upcoming deadlines. Be in direct communication with supervisors about progress of work.
  • Other duties as assigned.

Administration and Event Management (10%)

  • Develop and implement an overall design and marketing scheme for materials involved with training in collaboration with the Training Team.
  • Design the Training schedule and participant materials. Prepare final copy for distribution to the staff during training.
  • Schedule all room reservations and corresponding audio-visual equipment required for all training sessions.
  • Coordinate all meals needed during training sessions with the assistance of Dining and or Conference Services and outside vendors.
  • Assist with set-up, logistics, and facilitation of training sessions during the period of hall staff training.
  • Identify outside vendors needed and follow appropriate procedures for event approval, insurance, payment, and reimbursement.
  • Assist with the creation and duplication of training materials required for individual training sessions
  • Research, identify and order hall staff supplies necessary for training curriculum and follow up on any purchasing procedures required.

Assessment/Analysis/Strategics (5%)

  • Gather input from student and professional staff and review department needs in relationship to selection and training.
  • Work with the Hiring Team to develop and implement training for professional and student staff on the interview process, norming procedure for application reviewing, and hiring standards.
  • Develop evaluation tools for the overall selection process for candidates, hall staff, and professional staff.
  • Compile and review the feedback from the evaluation processes.
  • Assist in reviewing and analyzing the feedback from past hall staff training.
  • Develop evaluation tools for the overall training program and individual training sessions.
  • Gather input from student and professional staff and review department needs in relationship to training.

Other Duties (5%)

  • Other duties as assigned by the supervisor.

Qualifications

  • Undergraduate or graduate student in good standing with the university and possessing a minimum 2.300 cumulative GPA and good standing with the University at the time of application and throughout the period of employment. Please note that GPA does not round up, any GPA below a 2.300 (2.299 or below) will make you ineligible for this position. Hiring Coordinators are not required to be enrolled in academic courses during employment for the summer.
  • Full-time academic status (12-13 units per semester) during time of application and throughout the period of employment.  Exceptions must have the prior approval of the Director of Residential Education.

Preferred qualifications:

  • Previous experience in administration, event planning, leadership, or project coordination.

Terms of Employment

  • The period of employment for this position is for the entirety of the academic year and/or summer. You must be available for a minimum time commitment of 10-15 hours weekly during the Fall/Spring semester and/or over summer. Some evening and weekend hours are required. Summer employment is also available, but not required.
  • Any major time commitments (i.e. summer school, additional employment exceeding 15 hours a week, etc.) outside the Hiring Coordinator position must be discussed and approved by the Manager for Student Initiatives prior to accepting the position.
  • The Hiring and Training Coordinator must submit a copy of an official grade report in order to ensure compliance with the academic requirements of the position following completion each semester.
  • Continued employment is contingent upon a satisfactory job performance evaluation by the supervisor. Satisfactory job performance evaluation is defined as meeting expectations as defined by the job evaluation in all areas of the job description.

Compensation

  • The Hiring and Training Coordinator will receive an hourly wage of $16.50 during the period of employment.

Expectations

  • Maintain positive working relationships with others in Residential Life.
  • Maintain strict confidentiality and objectivity in all matters related to all candidates, current professional and career staff, and office information.
  • Follow established administrative processes such as reimbursement, purchase orders, and contract approvals.

Nondiscrimination Policy Statement for University of California

The University of California, in accordance with applicable Federal and State law and University policy, does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, physical or mental disability, medical condition (cancer related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services.  The University also prohibits sexual harassment. This nondiscrimination policy covers admission, access, and treatment in University programs and activities. Inquiries regarding the University's student-related nondiscrimination policies may be directed as follows: Sex discrimination and access: ADA/504 Compliance Office, (510) 643-5116 (voice or TTY/TDD); age discrimination: Age Discrimination Act Coordinator, (510) 642-8471.  Other inquiries may be directed to the Academic Compliance Officer, 200 California Hall #1500, (510) 642-2795.

Background Check Requirement

This position is subject to a criminal background check. This position meets the following background check criteria:

  • Access to detailed personally identifiable information about students, faculty, staff, or alumni which might enable identity theft.

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Provides health and safety training, guidance on safe work practices, provides proper equipment, observes work practices and correct methods, and investigates accidents. Works in a safe and responsible manner while not putting self or others at risk. This includes complying with applicable policies and regulations; using personal safety gear; observing warning signs; learning about potential hazards; and reporting unsafe conditions.