Student Staff Training Coordinator, Summer 2018

This position is only a summer position! Please read the entire job description below before applying.

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Hall Staff Training Coordinator, 2018

Residential Education


The goal of RSSP’s residential communities  is to create safe and inclusive living learning communities that foster holistic education and global citizenship. RSSP’s vision reflects a commitment to the intentional creation of effective and innovative programs aimed at developing students to be engaged campus and global citizens, and active agents of social change. The professional staff, and the numerous student staff they supervise accomplish this through a combination of educational events, community building activities, student empowerment and personal conversations. This is accomplished by the work of the 500+ student employees who work in the residence halls.


The Summer Training Coordinator (TC) assists in the development and coordination of Fall 2016 Hall Staff training for the live-in student staff  Fall Training , which includes Hall Staff (Resident Assistants, Community and Leadership Assistants, Theme program Assistants,) In collaboration with the Residential Education Training Team, the coordinator is essential in the creation of a comprehensive training curriculum that supports the department’s mission.


The Training Coordinator's role encompasses developing learning outcomes, large-event planning, and collaboration with peers and other professionals in Residential and Housing Services; consequently, flexibility, creativity, and an ability to work independently is required.  The responsibilities listed will be carried out under the supervision of the Assistant Director of Residential Education.

Essential Functions

Project Coordination and Programming (50%)

  • Assist with the development and implementation of multiple student staff training processes for Fall 2018 and academic year 2018-2019. This includes helping to establish the training agenda under the guidance of departmental initiatives and the Training Committee.

  • Assist in the development of individual training session goals and objectives for each component of the training program; recruiting facilitators, developing agenda, activities, and assessments.

  • Assist in identifying and selecting campus and community training consultants and provide them with the necessary information and materials related to their training session.

  • Respond to correspondence from hall staff and other staff regarding Training in a timely manner (within 24 hours).

  • Provide resources and instructions for the professional staff concerning training sessions

  • Assist in the design and development of the Staff Training Website and online training modules.

  • Meet weekly with the staff responsible for summer training preparation and be prepared to communicate progress on training tasks and upcoming deadlines.

  • Perform other duties as assigned by the Assistant Director, Resident Director, or the administrative staff of Residential & Student Service Programs.


Administration and Event Management (40%)

  • Develop and implement an overall design and marketing scheme for materials involved with training in collaboration with the Training Team.

  • Design the Training schedule and participant materials. Prepare final copy for distribution to the staff during training.

  • Schedule all room reservations and corresponding audio-visual equipment required for all training sessions.

  • Coordinate all meals needed during training sessions with the assistance of Dining and or Conference Services and outside vendors.

  • Assist with set-up, logistics, and facilitation of training sessions during the period of hall staff training.

  • Identify outside vendors needed and follow appropriate procedures for event approval, insurance, payment, and reimbursement.

  • Assist with the creation and duplication of training materials required for individual training sessions

  • Research, identify and order hall staff supplies necessary for training curriculum and follow up on any purchasing procedures required.


Evaluation (10%)

  • Assist in reviewing and analyzing the feedback from past hall staff training.

  • Develop evaluation tools for the overall training program and individual training sessions.

  • Gather input from student and professional staff and review department needs in relationship to training.



  • Undergraduate or graduate student in good standing with the university and possessing a minimum 2.300 cumulative GPA and good standing with the University at the time of application and throughout the period of employment. Please note that GPA does not round up, any GPA below a 2.300 (2.299 or below) will make you ineligible for this position. RAs are not required to be enrolled in academic courses during the period of employment for the summer.

  • Full-time academic status (12-13 units per semester) during time of application.  Exceptions must have the prior approval of the Manager for Student Initiatives.


Terms of Employment

  • The Training Coordinator must be available to assist with the implementation of Staff Training 2017 from [TBD].

  • The Training Coordinator is expected to work an average of 20 hours per week throughout the summer, and up to 40 during the week of training.

  • Any major time commitments (i.e. summer school, additional employment exceeding 15 hours a week, etc.) outside the Training Coordinator position must be discussed and approved prior to accepting the position.

  • Time away during the summer must be approved in advance.

  • The Training Coordinator must submit a copy of an official grade report in order to ensure compliance with the academic requirements of the position following completion of the Spring 2018 semester.

  • Continued employment is contingent upon a satisfactory job performance evaluation by the supervisor in current position. Satisfactory job performance evaluation is defined as meeting expectations as defined by the job evaluation in all areas of the job description.

  • Continued employment for the academic year may be available depending on availability.

  • The Training Coordinator will receive compensation of $14.50/hour.  The training coordinator is permitted to apply for the Summer Sessions Resident Assistant position.



  • Maintain positive working relationships with other staff, as well as Residential Student Services Programs (RSSP).

  • Do not duplicate or loan keys to unauthorized persons.  Master keys are to be kept in their designated, secure location at all times when not in use and are not to leave the building or area without authorization.

  • Be responsible with special staff privileges (i.e. use of office, phones, keys, office equipment, etc.).

  • Maintain confidentiality and objectivity in all matters related to the hall staff, professional and career staff, and office information.

  • Follow administrative processes such as reimbursement, purchase orders, and contract approvals.


Nondiscrimination Policy Statement for University of California

The University of California, in accordance with applicable Federal and State law and University policy, does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, physical or mental disability, medical condition (cancer related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services.  The University also prohibits sexual harassment.  This nondiscrimination policy covers admission, access, and treatment in University programs and activities.  Inquiries regarding the University's student-related nondiscrimination policies may be directed as follows: Sex discrimination and access: ADA/504 Compliance Office, (510) 643-5116 (voice or TTY/TDD); age discrimination: Age Discrimination Act Coordinator, (510) 642-8471.  Other inquiries may be directed to the Academic Compliance Officer, 200 California Hall #1500, (510) 642-2795.


*/IIPP Requirements/*

Provides health and safety training, guidance on safe work practices, provides proper equipment, observes work practices and correct methods, and investigates accidents. Works in a safe and responsible manner while not putting self or others at risk. This includes complying with applicable policies and regulations; using personal safety gear; observing warning signs; learning about potential hazards; and reporting unsafe conditions.


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Please contact with any questions. Thank you for your interest in the position!