Student Project Manager, Assessment & Planning

The position is currently currently close and we are no longer recuiting for it.

Below is the Job Description for the 17-18 postion. 

(link is external)

The Mission of Residential & Student Service Programs is to create safe and inclusive living learning communities that foster holistic education and global citizenship. The Residential & Student Service Programs vision reflects a commitment to the intentional creation of effective and innovative programs aimed at developing students to be engaged campus and global citizens, and active agents of social change. The professional staff, and the numerous student staff they supervise accomplish this through a combination of educational events, community building activities, student empowerment and personal conversations; 500+ student employees who work in the residence halls make all those programs possible.

The Residential Programs Project Manager plays an integral part in the area of assessment and operational projects. The Project Manager will provide assistance with the oversight and execution of projects assigned by the Director or Assistant Director of Assessment & Planning. This student will gain tremendous work and leadership experience in managing their own projects and assisting in high-level department initiatives.

As an employee of Residential & Student Service Programs, the Project Manager will adhere to, administer and enforce policies and procedures as outlined in the Residential & Housing Services Staff Manual, University of California Personnel Policies and Procedures, and the “University of California Policies Applying to Campus Activities, Organizations and Students Handbook”.

The Project Manager’s role encompasses timely management of concurrent project, researching and synthesizing findings, editing reports, and entry level data analysis. Collaboration with peers and other professionals in the department is essential for the Project Manager’s success; therefore, flexibility, creativity, problem-solving, professionalism, time management, and an ability to work independently is required. 

Essential Functions

  • Assist with the development and implementation of multiple timelines for projects and procedures. This includes assisting in creation of project management milestones to ensure staff is meeting established timelines.
  • Develop and maintain the Operations Calendar, shared timeline files and other technical resources adopted to improve department efficiency.
  • Develop presentation slides based on provided outlines as well as templates for all forms of communication.
  • Manage organization of documents and records.
  • Conduct literature search and write executive summaries to succinctly present findings.
  • Rewrite, edit, and/or summarize documents, policies, handbooks, and assessment reports written by other staff.
  • Conduct qualitative analyses of data gathered in RSSP assessment projects. Generate reports and summaries based on those analyses.
  • Coordinate small projects that support the organizational priorities and objectives.
  • Provide support for projects as assigned by the Planning and Analysis unit.
  • Communicate with other staff in the department on behalf of the Planning and Analysis staff

Expectations

  • Maintain positive working relationships with other Residential and Student Services Programs staff.
  • Be responsible with special staff privileges (i.e. use of office, phones, keys, office equipment, etc.).
  • Maintain strict confidentiality and objectivity in all matters related to all information and records.
  • Follow established administrative processes such as reimbursement, purchase orders, and contract approvals.
  • Prompt communication via phone and email is key. 

Qualifications

Minimum:

  • Undergraduate or graduate student in good standing with the university and possessing a minimum 3.0 cumulative GPA and good standing with the University at the time of application and throughout the period of employment. Please note that GPA does not round up, any GPA below a 3.0 (2.999 or below) will make you ineligible for this position. The Project Assistant is not required to be enrolled in academic courses during employment for the summer.
  • Ability to act in a professional demeanor and behavior.
  • The Project Assistant:
    • Must be on full-time academic status (12-13 units per semester) during time of application and throughout the period of employment.  Exceptions must have the prior approval of the Director of Assessment & Operations.
    • If currently employed in other positions in RSSP, must be meeting expectations if employed in other positions other positions in RSSP.

Preferred:

  • Previous experience in administration, leadership, or project coordination.
  • Successfully completed at least one quantitative course requiring an understanding of entry level statistics.

Terms of Employment

  • The period of employment for this position is for the entirety of the academic year. A minimum time commitment of 7 hours weekly will be expected. Summer employment is also available, but not required.
  • Any major time commitments (i.e. summer school, additional employment exceeding 15 hours a week, etc.) outside the position must be discussed and approved by the supervisor prior to accepting the position.
  • The Student Analyst must submit a copy of an official grade report in order to ensure compliance with the academic requirements of the position following completion each semester.
  • Continued employment is contingent upon a satisfactory job performance evaluation by the supervisor. Satisfactory job performance evaluation is defined as meeting expectations as defined by the job evaluation in all areas of the job description.
  • The Student Analyst position has a payroll classification of Assistant III and receives compensation of $14.50 per hour. 

Nondiscrimination Policy Statement for University of California

The University of California, in accordance with applicable Federal and State law and University policy, does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, physical or mental disability, medical condition (cancer related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services. The University also prohibits sexual harassment. This nondiscrimination policy covers admission, access, and treatment in University programs and activities. Inquiries regarding the University's student-related nondiscrimination policies may be directed as follows: Sex discrimination and access: ADA/504 Compliance Office, (510) 643-5116 (voice or TTY/TDD); age discrimination: Age Discrimination Act Coordinator, (510) 642-8471. Other inquiries may be directed to the Academic Compliance Officer, 200 California Hall #1500, (510) 642-2795.

Background Check Requirement

This position is subject to a criminal background check. This position meets the following background check criteria:  Access to detailed personally identifiable information about students, faculty, staff, or alumni which might enable identity theft.

*/IIPP Requirements/*

Provides health and safety training, guidance on safe work practices, provides proper equipment, observes work practices and correct methods, and investigates accidents. Works in a safe and responsible manner while not putting self or others at risk. This includes complying with applicable policies and regulations; using personal safety gear; observing warning signs; learning about potential hazards; and reporting unsafe conditions.