Student Project Manager, Assessment & Planning

This position is currently closed and we are no longer recruiting. As the school year progresses, there may be some vacancies. To inquire about this position, please email the hiring coordinators at reshalls-emploment@berkeley.edu

The Student Project Manager  plays an integral part in the area of assessment and operational projects. The PM will provide assistance with the oversight and execution of projects assigned the Director or Assistant Director of Assessment & Planning.  This student will gain tremendous work and leadership experience in managing their own projects and assisting in high-level department initiatives.

The PM’s  role encompasses project management, instituting systems, critical thinking, editing, entry level statistics, and positively representing the department. Collaboration with peers and other professionals in the department is essential in the success of this Project Assistant, therefore, flexibility, creativity, problem-solving, professionalism, time management, and an ability to work independently is required.  The responsibilities listed will be carried out under the supervision of Director and the Assistant Director, Assessment & Planning.

Essential Functions

Project Work and Support (85%)

  • Assist with the development and implementation of multiple timelines for projects and procedures. This includes assisting in creation of project management milestones ensuring staff are meeting established timelines.
  • Develop and maintain the Department Research Hub site, the Operations Calendar, and other technical resources adopted to improve department efficiency.
  • Develop presentation slides based on provided outlines as well as templates for all forms of communication.
  • Manage organization of documents and records.
  • Conduct literature searches and write annotated bibliographies.
  • Rewrite, edit, and/or summarize documents, policies, handbooks, and assessment reports written by other staff.
  • Conduct qualitative analyses of data gathered in R&HS or RSSP assessment projects. Generate reports and summaries based on those analyses.  
  • Coordinate small projects that support the organizational priorities and objectives.
  • Provide support for projects as assigned by the Assessment and Operations unit.

Administrative duties (15%)

  • Assist in the logistics and set-up for various presentations and info sessions.
  • Provide support to the Director of Assessment & Operations and the Assistant Director of Assessment & Planning.
  • Effectively communicate with other staff in the department on behalf of the Assessment & Operations Staff.
  • Be responsive to requests and communications made by the professional staff.
  • Participate in all performance evaluations as requested by the department.

Expectations

  • Maintain positive working relationships with other Residential and Student Services Programs staff.
  • Be responsible with special staff privileges (i.e. use of office, phones, keys, office equipment, etc.).
  • Maintain strict confidentiality and objectivity in all matters related to all information and records.
  • Follow established administrative processes such as reimbursement, purchase orders, and contract approvals.

Qualifications

Minimum:

  • Undergraduate or graduate student in good standing with the university and possessing a minimum 3.0 cumulative GPA and good standing with the University at the time of application and throughout the period of employment. Please note that GPA does not round up, any GPA below a 3.0 (2.999 or below) will make you ineligible for this position. The Project Assistant is not required to be enrolled in academic courses during employment for the summer.
  • Ability to act in a professional demeanor and behavior.
  • The Project Assistant:
    • Must be on full-time academic status (12-13 units per semester) during time of application and throughout the period of employment.  Exceptions must have the prior approval of the Director of Assessment & Operations.
    • If currently employed in other positions in RSSP, must be meeting expectations if employed in other positions other positions in RSSP.

Preferred:

  • Previous experience in administration, leadership, or project coordination.
  • Successfully completed at least one quantitative course requiring an understanding of entry level statistics.

Terms of Employment

  • A minimum time commitment of 10 hours weekly will be expected during the fall semester. Summer employment is also available, but not required.
  • Any major time commitments (i.e. summer school, additional employment exceeding 15 hours a week, etc.) outside the position must be discussed and approved by the supervisor prior to accepting the position.
  • The Project  Manager must submit a copy of an official grade report in order to ensure compliance with the academic requirements of the position following completion each semester.
  • Continued employment is contingent upon a satisfactory job performance evaluation by the supervisor. Satisfactory job performance evaluation is defined as meeting expectations as defined by the job evaluation in all areas of the job description.
  • The Project Assistant position has a payroll classification of Assistant III and receives compensation of $14.50 per hour.